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14 years ago
Monday, March 15, 2010
Sunday, March 14, 2010
Past, Present and Future
Giving you all of myself,
To you and not anyone else.
Everyday, not just now and then,
To be able to call you more than a friend.
Friendship goes in and out.
To make it stay, to be more than a doubt.
A wish well wanted, to become real,
To see through the mist that's never still.
Hearts that don't stop loving,
Even when one dies.
Eyes that are truthful, that tell no lies.
Lips that share the love so sweet,
Bodies that feel the intense heat.
Sunny days spent together,
Memories that will hopefully last forever.
Winters spent keeping each other warm.
Holding each other through the storm.
Emotions so strong they must be shared,
So someone else does not stand bare.
Giving without taking back.
Never giving into the slack.
Here at the chapel we stand,
To be called wife and man.
To be one forever and always.
Walking down the corridors and hallways.
Life will give plenty of times,
When the corridor splits in two.
We'll go together in the dark,
But if we stay together,
We'll make it through.
Making it through, day by day,
This is what I had to say.
Learn and also be the teacher,
Of what was, is, and could be,
The Past, Present, Future.
To you and not anyone else.
Everyday, not just now and then,
To be able to call you more than a friend.
Friendship goes in and out.
To make it stay, to be more than a doubt.
A wish well wanted, to become real,
To see through the mist that's never still.
Hearts that don't stop loving,
Even when one dies.
Eyes that are truthful, that tell no lies.
Lips that share the love so sweet,
Bodies that feel the intense heat.
Sunny days spent together,
Memories that will hopefully last forever.
Winters spent keeping each other warm.
Holding each other through the storm.
Emotions so strong they must be shared,
So someone else does not stand bare.
Giving without taking back.
Never giving into the slack.
Here at the chapel we stand,
To be called wife and man.
To be one forever and always.
Walking down the corridors and hallways.
Life will give plenty of times,
When the corridor splits in two.
We'll go together in the dark,
But if we stay together,
We'll make it through.
Making it through, day by day,
This is what I had to say.
Learn and also be the teacher,
Of what was, is, and could be,
The Past, Present, Future.
The Feeling Of Friendship
I wanna be there for you, just like you’re there for me.
But sometimes all I wanna do is make you see that I love you with all my heart, I can't imagine us apart.
You give me so much energy it's crazy because when I'm not with you my body is weak and lazy.
I love your smile it drives me will when your by my side all I want you to do is stay awhile.
You understand who I am and no 1 does that so that makes you my #1 fan.
The touch of your hand sends me to a beautiful wonderland.
I can always trust you and that’s what real friends do.
If you had to change something I wouldn’t change a thing, cuz all you do is make my heart sing.
I want you to be my best friend, so what does u think... should we begin to make this trend?
But sometimes all I wanna do is make you see that I love you with all my heart, I can't imagine us apart.
You give me so much energy it's crazy because when I'm not with you my body is weak and lazy.
I love your smile it drives me will when your by my side all I want you to do is stay awhile.
You understand who I am and no 1 does that so that makes you my #1 fan.
The touch of your hand sends me to a beautiful wonderland.
I can always trust you and that’s what real friends do.
If you had to change something I wouldn’t change a thing, cuz all you do is make my heart sing.
I want you to be my best friend, so what does u think... should we begin to make this trend?
Tuesday, March 9, 2010
CAPELCO DOCU
Chapter I
INTRODUCTION
Background of the Study
Nowadays, all establishments are becoming modernized. They use modern technologies to make their transaction fast, easy, and accurate in order to avoid waste of time and for the sake of safety and security. It helped human to solve and understand complex problem and analysis such us the computational need. For business establishment or corporation processing enormous data and complex transaction. Payroll is an example of a complex transaction because it is a critical business operation that deals with numerous accounts and produces plenty of confidential files. Payroll encompasses every employee of a company who received regular wages or other compensation from the company.
Applying manual procedure on a payroll transaction involving a vast number of employees is a difficult and time consuming process. The answer in that problem would be computer because computer can process enormous data and complex transaction in a fast and efficient way. It can generate numerous accounts and data accurately.
A Computerized Payroll System will not only provide accurate calculation and fast process of Payroll transaction but also secure data through security implementation and accordingly arrange files provided by a well designed database that will produce a paperless environment. Capiz Electric Cooperative is government regulated by Electric Regulatory Commission (ERC). Capiz Electric Cooperative is headed and managed by a General Manager from National Electrification Administration (NEA).
Capiz Electric Cooperative is formed by the National Electrification Administration last June 07, 1971 and registered with NEA last June 16, 1971. Several projects were proposed and granted by NEA and the cooperative rapidly expanded. On February 16, 1978, National Electrification Commission (NEC) certificate of franchise NO. 004 issued to Capiz Electric Cooperative the license to operate electric light and power for 50 years in area comprising Roxas City and the sixteen town of Capiz namely Panay, Panitan. Pontevedra, Maayon, President Roxas and Pilar, Ivisan, Sapian, Jamindan, Mambusao, Sigma, Dao, Cuartero, Dumarao, Dumalag Tapaz and the City of Roxas. Capiz Electric Cooperative has six Area Offices: Roxas City, President Roxas, Mambusao, Dao, Dumalag and the main office is in Timpas, Panitan.
Presently, Capiz Electric Cooperative (CAPELCO) is practicing the manual process on their Payroll System. It has separate manual process for the Regular Employees and Job-Order employees. The total number of employees in Capiz Electric Cooperative is 339. The regular employees are 299 and 40 job-order employees.
The proposed Computerized Payroll System for Capiz Electric Cooperative needs to have a methodology because methodology will provide comprehensive guidelines to follow for completing activity including specific model, tools and techniques. The proponents choose Fourth Generation Techniques as the methodology of the study.
Statement of the Problems
1. Time consuming process of manual payroll preparation.
The Capiz Electric Cooperative is used the manual method of payroll process. A lot of jobs were assigned to the payroll makers which cause an inconvenience to their services. This method it will needs more time and manpower to complete the payroll of the employees.
2. Laborious payroll process that results to the delay in generation of payroll reports.
Nobody could admit the inescapable fact that what makes the manual procedure take a long time to finish the task is due to the many steps and processes to undergo. There is the collection of data such as DTR, remittances, and individual manual calculation of payroll. Individual data is transferred through sheets, encoding and double checking after calculating. All this process requires labor and effort to complete the task.
3. Misposting and understating of employee’s data.
The logical process of manual procedure resulted to too much time consumption. It oftentimes resulted to misposting and understating of each employee’s data that are hard to accommodate.
Objectives of the Study
This study intended to develop a Computerized Payroll System for Capiz Electric Cooperative for calendar year 2010.
Specifically, this study aim to:
1•Minimize the time consumed in processing and preparing Payroll Slip, Forms and reports.
2• Automate the process of payroll computation for an accurate and convenient generation of payroll reports.
3. Organize employee’s data and payroll records through a well-managed database and a reliable security scheme for proper storage of all payroll-related information.
Significance of the Study
Accounting Section and Payroll Maker of Capiz Electric Cooperative
The proposed system would help the Finance Department of Capiz Electric Cooperative especially the Payroll maker and the Finance Officer. It will help lessen the time and effort of the payroll maker in preparing the payments of employees. The System can accommodate changing figures and produce a paperless environment through well design database.
Proponents
This study would help the proponents to enhance their ability on how to create an easily understandable computerized system. This will serve as a challenge for the proponents to do a better system.
Other Researcher
This study gave knowledge to the researcher on how to create a Computerized System in understandable way. This will serve as a fresh ground for the researcher whose study will be related in the field of Information Technology.
Scope and Limitation
Scope
This study is designed to develop a Computerized Payroll System for Capiz Electric Cooperative. It covers the processes of preparing the pay slip of the regular and job order employee, keeping of records, computing the wages and generating. The stored report list which includes monthly salary, basic salary, overtime, gross payment, net pay, and Deduction such as withholding tax, SSS and Medicare, SSS loan, Advances, Multi-purpose Loan, PAG-IBIG Contribution, CAPELCO Loan, Cash Advance, Bond, Energy Sales, Motorcycle Loan, Canteen, Under time, WEBECA, Union loan, Lot/housing loan and Maxicare.
The proposed Payroll System for Capiz Electric Cooperative is expected to generate Pay Slip, Employee Master List, Payroll Register and Payroll Prooflist of Regular and job-order for every pay period.
Limitation
The proposed Computerized Payroll System for Capiz Electric Cooperative is not an online program or online transaction.
Chapter II
REVIEW OF RELATED LITERATURE
This chapter includes related studies and literature that have similar concepts to the study being conducted. This chapter covers the conceptual literature, foreign studies and local studies.
CONCEPTUAL LITERATURE
Payroll System is a flexible compensation administration solution. It is designed to help human resource professionals as well as finance and accounting personnel to manage employee compensation, deductions, allowances, and benefits in an organization. The system is integrated with the Employee Information System, offers efficient features and functionality to manage company's expenses (www.blastasia.com).
Payroll is an application that lends itself well to the computer because of its repetitive procedures and calculation. A Computerized payroll system can perform the same basic function as those performed manually by payroll clerk. The important differences are the computer’s speed, accuracy, reliability, and ability to easily generate reports. In a computerized payroll system, the computer stores data such as an employee’s name, address, social security number, marital status, number of withholding allowances, pay rate and voluntary deductions. At the end of each pay period, the operator enters all payroll transaction data, such as regular and overtime hours for each employee and deduction into the computer. The computer calculates all withholding taxes and other deductions and accumulates and updates the earnings and withholdings (Www.wadsworth.com).
FOREIGN STUDIES
Titus Information Payroll System
Titus Information Payroll system is designed to produce payroll checks with appropriate withholdings, benefits, allowances, and deductions for employees in multiple companies, departments, and/or sub-departments. It has been designed to handle up to 1,000,000 employees in 100 companies, 1,000 departments in each company, and 36 sub-departments in each department.
Some of the features and benefits of the Payroll System are multiple cost centers for payroll reporting, will handle special non-taxable benefits for ministers, flexible withholding capability, ability to split payroll expense between different cost centers, complete governmental reporting; FICA, FUTA, SUTA, Workman's Compensation, W-2's, and 1099's, Payroll check reversal, One check capability, Salaried, hourly, and contract employees in the same payroll run, Combined processing for weekly, bi-weekly, semi-monthly, or monthly, Taxable and non-taxable benefits and deductions, Multiple hourly rates for each employee, General ledger interface, Check list UFD file for check reconciliation, Extensive personnel information for each employee, Accrual of sick, vacation, and holiday hours, Flexible federal, state, and local taxation, Multiple company, department, and sub-department capability, Flexible benefit and deduction capability, Easy federal, state, and local tax table maintenance, Split income over multiple companies, departments, sub-departments, Payroll accrual/reversal capabilities, Time card data entry function, Special message function for printing on check stubs. (Www.titusinformationsystems.com)
Canadian Payroll System
Sage Accpac Canadian Payroll is a flexible module that gives you complete control over employee earnings and benefits, special payroll situations and government reporting, ensuring that your company's payroll requirements and personnel policies are accurate to the penny. You can enter or import timecards, enter after-the-fact paycheques, run automatic calculations or even combine all three methods to get your pay data into the system and your paycheques deployed on time. Payroll handles all pay frequencies; multiple work states; unlimited earnings, deductions, benefits and taxes; and other pay factors such as expense reimbursements, accruals and advances (www.2020software.com).
LOCAL STUDIES
Cagayan de Oro City Hall Computerized Payroll System
The City Accounting Department has introduced an upgraded computerized payroll system for permanent employees in a bid to improve its services and maximize resources. This project, which was conceived two years ago, basically aims to improve our services particularly in the processing of payrolls for permanent employees, City Accountant Wilma Polley-Rugay told payroll in-charge of the different departments and offices at City Hall during a briefing and orientation on the concept of the one-month payroll system held Friday last week at the City Council session hall in Cagayan de Oro City. With the added features of the new computerized payroll system, Rugay said the preparation, processing and payment of payroll system to permanent employees would be hastened and fast-tracked.
Adopting of the one-month payroll system is also beneficial, not only to the City Accounting Department, but also to the payroll-in-charge as it would save time, energy and resources. “Employees who handle payroll preparation and processing can now attend to other office needs and concerns as the new payroll system will lessen their workload,” she added. Under the new payroll system, preparation of payroll, this reflects the accrued, amount payable every 15th and 30th day of the month, done only once. Unlike the time-consuming old payroll system, preparation and processing of payroll is done twice a month covering the first half and second half of the month. (www.sunstar.com.ph).
Computerized Payroll System of Department of Health (DOH)
The Computerized Payroll System is a window based program especially designed to facilitate and simplify the monthly preparation of general payroll and related reports such as Standard computerized payroll system for use in all DOH offices. It allows faster and more accurate computation of monthly gross income, deductions and net salary, less-resource-consuming generation of General Payroll and other payroll related reports and security and integrity of payroll data and information. The features of computerized payroll system of DOH are graphical user interface interactive and menu-driven program, systematic maintenance and retrieval of employee records. It is flexible as it provides options to include additional fields for other compensation and deductions unique to an office or unit and could do automatic computation of monthly net income, GSIS, PAG-IBIG, Withholding Tax and other deductions, Y2K compliant, Fast and easy generation of the General Payroll and all other payroll related reports which include Monthly reports like GSIS and PAG-IBIG remittances, Denominations Report and Leave Credits Report and annual Year-end Tax Reports. It has password security to ensure the integrity of data. General payroll reports such as Payroll Summary sheet, Pay slip, Leave Credits Report, Withholding Tax Statement (W-2), BIR Remittance Reports, GSIS Remittance Reports, PAG-IBIG Remittance Reports, Other User-defined Reports (PERA, ACA, PNB, etc..) could be generated by this system. (www2.doh.gov.ph).
This studies on the payroll system of DOH and Cagayan de Oro City Hall bears a resemblance on this study because they focus on the development of a similar system.
Chapter III
METHODOLOGY OF THE STUDY
This study employed the Fourth Generation Technique also known as 4GT. This is a suitable method used in developing a system.
Fourth Generation Technique (4GT) best suits the system developed because it has a characteristic that makes the system methodical and systematic. Fourth generation techniques (4GT) encompasses a broad array of software tools that have one thing in common each enables the software engineer to specify some characteristic of software at a high level. The tool then automatically generates source code based on the developer's specification. There is little debate that the higher the level at which software can be specified to a machine, the faster a program can be built. The 4GT paradigm for software engineering focuses on the ability to specify software using specialized language forms or a graphic notation that describes the problem to be solved in terms that the customer can understand.
Technique (4GT) involve different phase such as Requirements Gathering, Design Strategy, Implementation using Fourth Generation Languages and Testing.
Requirements Gathering
The first phase of 4GT is the Requirements Gathering. This is the phase where the definition of requirements necessary in building software is defined. This is where the gathered data is translated into operational prototype, which is necessary in developing a design strategy for the system. This phase was done by interviewing the respondent and other people who have extensive knowledge in developing a specified system.
Design Strategy
In this phase, the gathered data is translated into a set of presentation that describes data structures, architecture, algorithmic procedures and interface characteristic. This is the phase where the proponents defined how the system is to be developed. The use of 4GT without design for large project will cause difficulties such as poor quality, poor maintenance ability, and poor customer acceptance that are often encountered when developing software using conventional approaches. All this necessary in order to proceed to the next phase called implementation.
Implementation using Fourth Generation Languages (4GL)
This the third phase of 4GT wherein the design presentation is translated to an artificial language that result in instruction that could be executed by the computer. The gathered requirements and design are put into a machine executable form using the newest programming language the Microsoft Visual Basic 2008 as a tool.
Testing
The last phase is testing, in computer hardware and software development is used at key checkpoints in the overall process to determine whether objectives are being met. This is required to ensure the system quality and that it will not create errors during run time, especially when it is being used.
INTRODUCTION
Background of the Study
Nowadays, all establishments are becoming modernized. They use modern technologies to make their transaction fast, easy, and accurate in order to avoid waste of time and for the sake of safety and security. It helped human to solve and understand complex problem and analysis such us the computational need. For business establishment or corporation processing enormous data and complex transaction. Payroll is an example of a complex transaction because it is a critical business operation that deals with numerous accounts and produces plenty of confidential files. Payroll encompasses every employee of a company who received regular wages or other compensation from the company.
Applying manual procedure on a payroll transaction involving a vast number of employees is a difficult and time consuming process. The answer in that problem would be computer because computer can process enormous data and complex transaction in a fast and efficient way. It can generate numerous accounts and data accurately.
A Computerized Payroll System will not only provide accurate calculation and fast process of Payroll transaction but also secure data through security implementation and accordingly arrange files provided by a well designed database that will produce a paperless environment. Capiz Electric Cooperative is government regulated by Electric Regulatory Commission (ERC). Capiz Electric Cooperative is headed and managed by a General Manager from National Electrification Administration (NEA).
Capiz Electric Cooperative is formed by the National Electrification Administration last June 07, 1971 and registered with NEA last June 16, 1971. Several projects were proposed and granted by NEA and the cooperative rapidly expanded. On February 16, 1978, National Electrification Commission (NEC) certificate of franchise NO. 004 issued to Capiz Electric Cooperative the license to operate electric light and power for 50 years in area comprising Roxas City and the sixteen town of Capiz namely Panay, Panitan. Pontevedra, Maayon, President Roxas and Pilar, Ivisan, Sapian, Jamindan, Mambusao, Sigma, Dao, Cuartero, Dumarao, Dumalag Tapaz and the City of Roxas. Capiz Electric Cooperative has six Area Offices: Roxas City, President Roxas, Mambusao, Dao, Dumalag and the main office is in Timpas, Panitan.
Presently, Capiz Electric Cooperative (CAPELCO) is practicing the manual process on their Payroll System. It has separate manual process for the Regular Employees and Job-Order employees. The total number of employees in Capiz Electric Cooperative is 339. The regular employees are 299 and 40 job-order employees.
The proposed Computerized Payroll System for Capiz Electric Cooperative needs to have a methodology because methodology will provide comprehensive guidelines to follow for completing activity including specific model, tools and techniques. The proponents choose Fourth Generation Techniques as the methodology of the study.
Statement of the Problems
1. Time consuming process of manual payroll preparation.
The Capiz Electric Cooperative is used the manual method of payroll process. A lot of jobs were assigned to the payroll makers which cause an inconvenience to their services. This method it will needs more time and manpower to complete the payroll of the employees.
2. Laborious payroll process that results to the delay in generation of payroll reports.
Nobody could admit the inescapable fact that what makes the manual procedure take a long time to finish the task is due to the many steps and processes to undergo. There is the collection of data such as DTR, remittances, and individual manual calculation of payroll. Individual data is transferred through sheets, encoding and double checking after calculating. All this process requires labor and effort to complete the task.
3. Misposting and understating of employee’s data.
The logical process of manual procedure resulted to too much time consumption. It oftentimes resulted to misposting and understating of each employee’s data that are hard to accommodate.
Objectives of the Study
This study intended to develop a Computerized Payroll System for Capiz Electric Cooperative for calendar year 2010.
Specifically, this study aim to:
1•Minimize the time consumed in processing and preparing Payroll Slip, Forms and reports.
2• Automate the process of payroll computation for an accurate and convenient generation of payroll reports.
3. Organize employee’s data and payroll records through a well-managed database and a reliable security scheme for proper storage of all payroll-related information.
Significance of the Study
Accounting Section and Payroll Maker of Capiz Electric Cooperative
The proposed system would help the Finance Department of Capiz Electric Cooperative especially the Payroll maker and the Finance Officer. It will help lessen the time and effort of the payroll maker in preparing the payments of employees. The System can accommodate changing figures and produce a paperless environment through well design database.
Proponents
This study would help the proponents to enhance their ability on how to create an easily understandable computerized system. This will serve as a challenge for the proponents to do a better system.
Other Researcher
This study gave knowledge to the researcher on how to create a Computerized System in understandable way. This will serve as a fresh ground for the researcher whose study will be related in the field of Information Technology.
Scope and Limitation
Scope
This study is designed to develop a Computerized Payroll System for Capiz Electric Cooperative. It covers the processes of preparing the pay slip of the regular and job order employee, keeping of records, computing the wages and generating. The stored report list which includes monthly salary, basic salary, overtime, gross payment, net pay, and Deduction such as withholding tax, SSS and Medicare, SSS loan, Advances, Multi-purpose Loan, PAG-IBIG Contribution, CAPELCO Loan, Cash Advance, Bond, Energy Sales, Motorcycle Loan, Canteen, Under time, WEBECA, Union loan, Lot/housing loan and Maxicare.
The proposed Payroll System for Capiz Electric Cooperative is expected to generate Pay Slip, Employee Master List, Payroll Register and Payroll Prooflist of Regular and job-order for every pay period.
Limitation
The proposed Computerized Payroll System for Capiz Electric Cooperative is not an online program or online transaction.
Chapter II
REVIEW OF RELATED LITERATURE
This chapter includes related studies and literature that have similar concepts to the study being conducted. This chapter covers the conceptual literature, foreign studies and local studies.
CONCEPTUAL LITERATURE
Payroll System is a flexible compensation administration solution. It is designed to help human resource professionals as well as finance and accounting personnel to manage employee compensation, deductions, allowances, and benefits in an organization. The system is integrated with the Employee Information System, offers efficient features and functionality to manage company's expenses (www.blastasia.com).
Payroll is an application that lends itself well to the computer because of its repetitive procedures and calculation. A Computerized payroll system can perform the same basic function as those performed manually by payroll clerk. The important differences are the computer’s speed, accuracy, reliability, and ability to easily generate reports. In a computerized payroll system, the computer stores data such as an employee’s name, address, social security number, marital status, number of withholding allowances, pay rate and voluntary deductions. At the end of each pay period, the operator enters all payroll transaction data, such as regular and overtime hours for each employee and deduction into the computer. The computer calculates all withholding taxes and other deductions and accumulates and updates the earnings and withholdings (Www.wadsworth.com).
FOREIGN STUDIES
Titus Information Payroll System
Titus Information Payroll system is designed to produce payroll checks with appropriate withholdings, benefits, allowances, and deductions for employees in multiple companies, departments, and/or sub-departments. It has been designed to handle up to 1,000,000 employees in 100 companies, 1,000 departments in each company, and 36 sub-departments in each department.
Some of the features and benefits of the Payroll System are multiple cost centers for payroll reporting, will handle special non-taxable benefits for ministers, flexible withholding capability, ability to split payroll expense between different cost centers, complete governmental reporting; FICA, FUTA, SUTA, Workman's Compensation, W-2's, and 1099's, Payroll check reversal, One check capability, Salaried, hourly, and contract employees in the same payroll run, Combined processing for weekly, bi-weekly, semi-monthly, or monthly, Taxable and non-taxable benefits and deductions, Multiple hourly rates for each employee, General ledger interface, Check list UFD file for check reconciliation, Extensive personnel information for each employee, Accrual of sick, vacation, and holiday hours, Flexible federal, state, and local taxation, Multiple company, department, and sub-department capability, Flexible benefit and deduction capability, Easy federal, state, and local tax table maintenance, Split income over multiple companies, departments, sub-departments, Payroll accrual/reversal capabilities, Time card data entry function, Special message function for printing on check stubs. (Www.titusinformationsystems.com)
Canadian Payroll System
Sage Accpac Canadian Payroll is a flexible module that gives you complete control over employee earnings and benefits, special payroll situations and government reporting, ensuring that your company's payroll requirements and personnel policies are accurate to the penny. You can enter or import timecards, enter after-the-fact paycheques, run automatic calculations or even combine all three methods to get your pay data into the system and your paycheques deployed on time. Payroll handles all pay frequencies; multiple work states; unlimited earnings, deductions, benefits and taxes; and other pay factors such as expense reimbursements, accruals and advances (www.2020software.com).
LOCAL STUDIES
Cagayan de Oro City Hall Computerized Payroll System
The City Accounting Department has introduced an upgraded computerized payroll system for permanent employees in a bid to improve its services and maximize resources. This project, which was conceived two years ago, basically aims to improve our services particularly in the processing of payrolls for permanent employees, City Accountant Wilma Polley-Rugay told payroll in-charge of the different departments and offices at City Hall during a briefing and orientation on the concept of the one-month payroll system held Friday last week at the City Council session hall in Cagayan de Oro City. With the added features of the new computerized payroll system, Rugay said the preparation, processing and payment of payroll system to permanent employees would be hastened and fast-tracked.
Adopting of the one-month payroll system is also beneficial, not only to the City Accounting Department, but also to the payroll-in-charge as it would save time, energy and resources. “Employees who handle payroll preparation and processing can now attend to other office needs and concerns as the new payroll system will lessen their workload,” she added. Under the new payroll system, preparation of payroll, this reflects the accrued, amount payable every 15th and 30th day of the month, done only once. Unlike the time-consuming old payroll system, preparation and processing of payroll is done twice a month covering the first half and second half of the month. (www.sunstar.com.ph).
Computerized Payroll System of Department of Health (DOH)
The Computerized Payroll System is a window based program especially designed to facilitate and simplify the monthly preparation of general payroll and related reports such as Standard computerized payroll system for use in all DOH offices. It allows faster and more accurate computation of monthly gross income, deductions and net salary, less-resource-consuming generation of General Payroll and other payroll related reports and security and integrity of payroll data and information. The features of computerized payroll system of DOH are graphical user interface interactive and menu-driven program, systematic maintenance and retrieval of employee records. It is flexible as it provides options to include additional fields for other compensation and deductions unique to an office or unit and could do automatic computation of monthly net income, GSIS, PAG-IBIG, Withholding Tax and other deductions, Y2K compliant, Fast and easy generation of the General Payroll and all other payroll related reports which include Monthly reports like GSIS and PAG-IBIG remittances, Denominations Report and Leave Credits Report and annual Year-end Tax Reports. It has password security to ensure the integrity of data. General payroll reports such as Payroll Summary sheet, Pay slip, Leave Credits Report, Withholding Tax Statement (W-2), BIR Remittance Reports, GSIS Remittance Reports, PAG-IBIG Remittance Reports, Other User-defined Reports (PERA, ACA, PNB, etc..) could be generated by this system. (www2.doh.gov.ph).
This studies on the payroll system of DOH and Cagayan de Oro City Hall bears a resemblance on this study because they focus on the development of a similar system.
Chapter III
METHODOLOGY OF THE STUDY
This study employed the Fourth Generation Technique also known as 4GT. This is a suitable method used in developing a system.
Fourth Generation Technique (4GT) best suits the system developed because it has a characteristic that makes the system methodical and systematic. Fourth generation techniques (4GT) encompasses a broad array of software tools that have one thing in common each enables the software engineer to specify some characteristic of software at a high level. The tool then automatically generates source code based on the developer's specification. There is little debate that the higher the level at which software can be specified to a machine, the faster a program can be built. The 4GT paradigm for software engineering focuses on the ability to specify software using specialized language forms or a graphic notation that describes the problem to be solved in terms that the customer can understand.
Technique (4GT) involve different phase such as Requirements Gathering, Design Strategy, Implementation using Fourth Generation Languages and Testing.
Requirements Gathering
The first phase of 4GT is the Requirements Gathering. This is the phase where the definition of requirements necessary in building software is defined. This is where the gathered data is translated into operational prototype, which is necessary in developing a design strategy for the system. This phase was done by interviewing the respondent and other people who have extensive knowledge in developing a specified system.
Design Strategy
In this phase, the gathered data is translated into a set of presentation that describes data structures, architecture, algorithmic procedures and interface characteristic. This is the phase where the proponents defined how the system is to be developed. The use of 4GT without design for large project will cause difficulties such as poor quality, poor maintenance ability, and poor customer acceptance that are often encountered when developing software using conventional approaches. All this necessary in order to proceed to the next phase called implementation.
Implementation using Fourth Generation Languages (4GL)
This the third phase of 4GT wherein the design presentation is translated to an artificial language that result in instruction that could be executed by the computer. The gathered requirements and design are put into a machine executable form using the newest programming language the Microsoft Visual Basic 2008 as a tool.
Testing
The last phase is testing, in computer hardware and software development is used at key checkpoints in the overall process to determine whether objectives are being met. This is required to ensure the system quality and that it will not create errors during run time, especially when it is being used.
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